In the digital age, there’s a great opportunity to more openly share those critical pieces of our history. Though digital preservation means so much more than scanning and uploading. 

Our CEO, Kristen Gwinn-Becker, dives into the true meaning of digital preservation and how HistoryIT is using it to create equitable access to our shared past. 

If you’re interested in saving your history, get in touch. We’d love to help preserve and share your story. 

The post The How & Why of Digital Preservation appeared first on HistoryIT.

Through the use of a powerful digital preservation software and thoughtful strategy, your archival assets can be transformed into a fully searchable digital museum. The portal to your history, a digital museum allows you to connect your past to the present. 

Let’s dive into three tips for using your digital archive to fundraise. 

1. Naming Opportunities

Think back to the last time you went to a museum. Every gallery has a name plaque. Every exhibition has a sponsor recognition section. Some museums are even named after a donor. Your digital museum can function in the same capacity.

Consider your pool of potential donors. Some may care deeply about the preservation of your organization’s history. Others — often many others — are dedicated to certain aspects of the organization, such as their chapter, the founders or philanthropic efforts. While they may want to contribute to your campaign, there are a limited number of ways to provide recognition for their contributions. However, your digital museum can function in the same way physical museums do and create a space for that acknowledgement. The ability to see their name displayed next to the content they hold so dear makes the idea of donating at a larger capacity much more appealing. 

Digital museums offer multiple donor naming opportunities from the site itself to exhibitions, image galleries or even an individual chapter composite. Additionally, because those naming recognitions live in a digital format, not carved into stone, you can easily develop campaigns on a bi-annual basis to provide new donors a chance for their prominent acknowledgment of their support.

2. Planning Events

Hosting an annual fundraising event? Celebrating an anniversary or other milestone? With a digitally preserved archive that’s searchable via a digital museum, you can easily locate a variety of materials to showcase past events.

Share details from past galas and drives to help your members remember this ongoing tradition and your organization’s dedication to the cause over the past several decades. While photos can spark memories, you can also incorporate past invitations, menus or programs into your promotional materials. Whether it’s a single email that details your longstanding commitment to a cause or your entire campaign is centered around past events, archival materials inspire and motivate others to give.

3. Donor Appeals

When approaching a major donor to request a gift, personal touches make all the difference. At the risk of sounding like a broken record, a fully searchable digital archive makes it easy to quickly identify materials relevant to their interests.

Let’s take scholarships for example. Your foundation team can easily hop onto your digital museum to look for materials connected to the specific scholarship you’re fundraising for and download materials to include in a proposal. Your potential donor can then see the faces of those for whom scholarships have made all the difference. They’ll learn the stories of individuals who, thanks to the generosity of others, have gone on to give back to their communities. Perhaps most importantly, they’ll see what kind of legacy their donation can create and how their name will forever be associated with positive outcomes.

These three concepts are just the tip of the iceberg for how your digital museum can help contribute to your organization’s fundraising goals. With a quality digital archive, you’ll regularly discover new ways to enhance fundraising efforts with historical materials.

Learn more about how to get started here, or drop us a line.

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So, do your future selves and chapter members a favor — save a little history. Take it from us, a bit of preservation and organization now prevents headaches and over-stuffed sheds in years to come. To help, we’re sharing a 5 ways to get started.

1. Think digital, but don’t forget the physical.

Consider this a modern-day scrapbook, with less glitter and glue. What you see in past chapter albums — tickets to events, invitations for formals, officer & fundraising reports, recruitment campaigns, trip photos, etc. — those are now all digital. Make sure to download and save those items together in a single space. There’s often a misconception that because things are created digitally, they’ll always be available. But as technology changes, our current file formats, communication methods, and storage systems will evolve as well. You can learn more about that in our free born-digital preservation guide.

While the bulk of what you set aside to preserve your chapter’s history will be digital, think creatively about objects you can include as well. You will always treasure your badge and pins, but also consider setting aside some of your t-shirts or tumblers. They may seem small now, but those items preserve your chapter’s brand in a very tangible way.

Check out how Florida State Alpha Phi is preserving their swag.

2. Work as a team.

Don’t go it alone. You have a whole community of helpers at your disposal. Establish a committee and identify clear responsibilities for each member. Put someone in charge of reaching out to chapter members to submit photos, another for gathering media mentions, have someone champion branded materials — divide and conquer.

Be sure to establish a project manager. Your chapter may have a historian, who could be a natural fit, or you can ask someone who may want this type of project to list as experience on their resume.

3. Keep things neat.

Compile your memories into one, communal place. If your files live on a chapter member’s personal computer or cloud storage account, even with the best of intentions those items are at risk of being lost. Consider creating an account for your chapter and pass down credentials as collegiate members transition into alumni.

We’ve said it once, we’ll say it again — document. Keep track of what you’re saving and where you’re saving it. Share a few details about each piece so future members can better understand the significance of your items.

4. Back, back, back it up now.

Having everything all in one place is great, but if that’s not duplicated, you run the risk of losing everything if something goes wrong. Think water spills on a hard drive or your computer crashes. If you backed up files with a cloud storage service, copied to a hard drive, and physical materials are properly stored, your memories are much more likely to be around for years to come.

5. Make it accessible.

Last, but definitely not least — your stories need to be accessible. Your experiences and memories are valuable tools for future members and alumni, but if they can’t find them, those lessons are lost. If you have not yet invested in a digital archive system, now is definitely the time. Preserving history in a way that’s easily accessible and searchable to anyone at anytime is the core of what we do at HistoryIT.

Our preservation & digital museum packages help chapters create powerful storytelling platforms to share with everyone in your community. We digitally preserve your history using industry best practices to ensure your traditions and communal experiences are preserved not just for four years, but for life. 

Contact us to learn more about saving and sharing your chapter’s history.

The post 5 Ways to Save Your Chapter’s History appeared first on HistoryIT.

Scroll through to learn more about this year’s accomplishments — and how much we truly love ice cream.

The post HistoryIT’s Year in Review appeared first on HistoryIT.

Fraternity and sorority leaders also voice concerns over the ability to fundraise for a digital preservation project. They know of a few members who advocate for saving the organization’s history, but question the financial commitment of the larger group.

Pi Kappa Alpha has answered both those queries with their incredibly successful 2022 Founders Day of Giving Campaign. By listening to their members and demonstrating the value of access to history, PIKE reimagined their annual fundraiser and saw an increase in donations — a 790% increase.

PIKE’s Decision to Save History

In 2018 PIKE celebrated their 150th anniversary. The Fraternity heard their members’ call to reaffirm their commitment to preserve, enhance and make accessible the organization’s historic records.

A limited number of PIKE members are able to make the journey to the Fraternity’s Memorial Headquarters in Memphis, Tennessee — home to the organization’s archives, exhibitions and a memorial honoring PIKE’s military heroes. Those who do have the opportunity to engage with their shared past quickly understand that they belong to something larger than themselves.

PIKE knew they wanted to provide broader access to their collective history in order to share this experience with their hundreds of thousands of members across the globe. But the situation with their archives was overwhelming and with only one staff member dedicated to the project, they needed assistance. HistoryIT happily helped make their preservation goals a reality.

How to Make a Digital Archive

HistoryIT’s team of history savers took action to implement our three phase approach to digital preservation — strategize, digitize, share. (More on that here, if you’re interested.)

We traveled to the Memorial Headquarters for a five day assessment of their archival storage facilities and curated spaces. We also conducted 13 interviews with stakeholders to understand what made PIKE’s history unique and what the organization valued most. Based on the findings, our digital preservation experts developed a strategy and action plan for saving and sharing the Fraternity’s legacy.

To date, HistoryIT has digitally preserved approximately 86,000 items, comprised of approximately 316,000 digital assets, from PIKE’s archives. For the materials we have digitally preserved thus far, all details, including more than 5.4 million tags, have been uploaded to Odyssey, our proprietary software. Using Odyssey, we created PIKE’s digital history site, which will continue to grow as we process additional materials.

The Fraternity’s digital museum includes photos, letters, scrapbooks, audio recordings and so much more. Visitors can explore PIKE’s history through various curated experiences from Prominent PIKEs to the PIKEs in Service exhibition and the Gold Star Heroes Memorial.

Making Digital Preservation a Reality

To get the project off the ground, PIKE covered the cost of initial phases using Fraternity funding, Major Gifts from Insiders, donations via the digital museum and circulation of a brochure that directed interested parties where to contribute.

In order to make a firm, long-lasting commitment to the preservation of the Fraternity’s history, the organization established The Pi Kappa Alpha Historical Society. Through this process PIKE created a single entity responsible for caring for and preserving the Fraternity’s history. As many Greek organizations can attest, with HQ’s physical archives, incoming donations, preservation projects, storytelling and chapter history — it can get complicated rather quickly. The Historical Society could oversee keeping things organized and moving forward.

Additionally, the Historical Society created a central place for alumni to direct their charitable giving. As a benefit to donors, because the Historical Society is a 501c3, their contributions are tax deductible.

Creative Fraternity Fundraising

PIKE wanted to grow their digital collection, especially their Gold Star Heroes Memorial, and to find new ways to fund their preservation efforts. With a digital archive available to demonstrate what access to history looks like as well as the structure of the Historical Society in place, PIKE was ready to test the interest level of those who expressed concern back in 2018.

The Fraternity’s Foundation looked to their upcoming annual Founders Day of Giving campaign and decided to focus those efforts on the theme “Look to the Past to Build the Future.” They provided three categories for giving: digital museum maintenance costs, digital preservation of the Gold Star Heroes collection and support for a dedicated staff position, Sandra Newsom, Archivist of the Historical Society. PIKE also provided unique donation quantities to help direct contributions, including $154 for their 154th year and $300 for the cost of preserving one Gold Star Hero.

With a $40k matching gift secured to encourage contributions, the Fraternity’s Foundation got to work executing the campaign. Over the course of a week, the team, led by Cecily Hurt, Sr. Director of Annual Giving, sent out seven emails soliciting donations. They also shared five posts on social media, all of which utilized images accessible in the digital archive.

Generating Results

The communications saw remarkable engagement. The email campaign had an average open rate of 34% and an average of 528 unique clicks per email, with one message receiving 3,278 unique clicks. On Facebook, the five posts saw a total of 1,116 reactions, with the highest being 593. A significant increase from the single post in 2021’s Founders Day of Giving campaign that received 47 reactions. On Instagram, the same number of posts garnered 9,596 reactions, with the highest being 2,613. That’s up from last year’s single post with 713 reactions.

All of this to say — yes, your members care about your history, enjoy learning about it and will absolutely engage with it.

The campaign also had dramatic growth in every aspect of donations. The standout being a total of $95k dollars raised — a 790% increase over the previous year. They also saw a 270% increase in the total number of donors and a 160% increase in new donors, which means a fresh pool of potential contributors. The campaign garnered a 300% increase in the average gift amount and a 550% increase in the number of gifts of $1,000 or more.

Fundraising Impact

As a result, PIKE now has funding to complete their digital preservation Gold Star Heroes project — ensuring those legacies are available to future generations. They also raised enough to support the archivist position and establish an endowment that will perpetually cover the hosting costs for the digital museum.

“The Historical Society and preservation initiatives have become a new and exciting option for our donors,” said Ryan Collett, Chief Development Officer of Pi Kappa Alpha Foundation. “We’ve found a subset of donors who are extremely passionate about history and these alumni have now donated for the first time or have multiplied their current level of giving as these historical initiatives align with their passions!”

Based on the response to the 2022 Founders Day of Giving, PIKE extended their fundraising efforts to Convention just a few months later and raised an additional $80k, $25k of which was a matching gift. These funds can go towards a growing list of preservation projects.

When asked for his thoughts on the fundraising efforts at Convention, Collett said, “My initial reaction was that this would not be possible. Most of our alumni attending Convention were already donors so this would require our current donors to give more. I was very skeptical, but the response we received was overwhelming!”

So if you’re wondering whether or not your members would be willing to financially support your digital preservation efforts, the answer is a big heck yes.

Preserving the History of Greek Life

To fully preserve a sorority or fraternity’s history, the organization needs to think beyond the collections stored at headquarters. Each chapter has their own archival materials that tell the very important story of the experience during those pivotal collegiate years. Saving and sharing the history of chapters is essential to preserving the legacy of a Greek organization.

When asked about plans to address chapter history, Collett shared, “We’re just getting started! We recently added a student to our Historical Society Board and one of our first tasks has been to do a complete re-write of the chapter historian manual. In the process, we’ve realized that the historian plays an integral role to not only document the current operations for a future historical perspective, but to help recover our lost history.”

PIKE fully recognizes the importance of preserving their complete history and plans to dedicate their 2023 Founders Day of Giving to fundraising for the digital preservation of chapter history. We cannot wait to see how their members turn out in support.

Saving Your History

If you’ve made it this far, you’re probably keen to discover creative fundraising ideas to engage donors that will support your organization’s goals. History plays a vital role in communicating your fraternity or sorority’s legacy and future. Not only do your members want to ensure that it’s preserved — and accessible — for future generations, but they also want to know about the history of the cause they’re contributing to and how it relates to them.

Learn more about how HistoryIT can help to save your history and give your team the tools they need to put your history to use at historyit.com/greeks. Or drop us a line to set up a meeting to chat about how we can support your specific goals.

The post How PIKE Used History to Increase Donations by 790% appeared first on HistoryIT.

Many fraternities and sororities may be eligible for grants through their 501c3 Foundations that enable them to create digital museums. Those digital museums can then communicate their history and their impact on larger trends and events. We recently worked with our friends at Fraternal Law Partners to develop this handy reference sheet with specific information about qualifying for 501c3 Foundation grants. 

When considering what a Foundation can fund for a history project, there is one primary overarching question:

Does the archived material place the fraternity or sorority into a broader context? 

“Broader context” can mean a number of things. It could refer to Greek organizations as a whole, higher education, the Civil Rights Movement, women’s rights and much more.

If the answer to the above question is yes, then your organization is very likely eligible for a grant through your Foundation. That funding could contribute to costs associated with maintenance, curation, digital preservation and display of archived materials, in such a way that they further the Foundation’s educational purposes. 

It is important to note that, in order to be eligible for funding through your Foundation, the online access to archived materials must be available to the general public, not limited solely to members of the fraternity or sorority. As a general rule, Greek-letter digital museums created by HistoryIT meet this criterion.

Examples of Fundable Archived Material

Greek Letter Societies & Higher Education

Most historical documents and items of a fraternity or sorority place them in the larger context of Greek letter societies and higher education. Our blog post on Black Greek Letter Organizations (BGLOs) provides a few examples.

History of Women or Men

Many historical documents and items in chapter archives connect to a social history of women or men, such as how the fraternity or sorority experience shaped and defined their individual role in society. These archival materials can often also speak to the way in which women’s and men’s roles in society have changed over the last century.

For example, Electa Whipple, an Alpha Phi alumnae, became a physician in 1884, when women comprised only 4% of that profession. She established her own practice and advocated for more women to join the field. The organization’s archive and digital museum contains Electa’s story, as well as those of many other pioneering women. Sigma Alpha Epsilon’s Levere Memorial Temple is another great illustration of fraternal materials sharing a broader story. The temple’s namesake, Billy Levere, championed its construction to honor members who served and died in WWI. SAE’s digital museum includes some rich military history.

 Scholastic Achievement & Leadership Ability

Educational trends, public service and philanthropy are pervasive themes in almost all Greek-letter archives. Quarterly magazines describe programs and projects throughout the decades. Digital museums also often contain biographical profiles of outstanding members and the impactful work that they did in their field.  

How HistoryIT Can Help

Fraternities and sororities constitute about 30% of our clientele. We have extensive experience helping Greek organizations create interactive digital museums that showcase their history and place that history in a broader context. 

The digital preservation of can history afford your organization the chance to be transparent, to respond honestly to questions and to effect change in order to shape a path forward. As we discussed in our blog on how to talk about difficult history, a digital archive empowers you to activate your history. The capability of addressing these topics and visually connecting your organization’s history to contemporary events are what HistoryIT is here to help with — what 501c3 Foundations are interested in funding.

Contact us today to receive a quote to include in your grant application.

The post Seeking Grant Funding for Digital Museums appeared first on HistoryIT.

Partners with HistoryIT to Develop Interactive Digital Museum

PORTLAND, ME (April 21, 2022) — HistoryIT and Zeta Psi are excited to announce their partnership to save the fraternity’s 175 years of history. By working with the innovative digital preservation company, the organization will not only preserve their legacy, but also provide access to their rich historical archives via an interactive digital museum.

As a global fraternity dedicated to developing an authentic, honorable and loyal brotherhood since 1847, Zeta Psi understands the important role history plays in fostering community and inspiring future generations. Once complete, members, alumni and future members can explore their shared past through the digital museum’s exhibitions, image galleries, documents, a dynamic timeline and more. 

Notably, the fraternity has committed to preserving the entirety of their history. Recognizing that 80% of fraternal history resides at the chapter level, Zeta Psi has already begun to coordinate with chapters to preserve their individual legacies as well. 

“As the creator of Zeta Psi’s Ljunglin Education Center at our International Headquarters, I look forward to making our rich historical archives more accessible to all brothers, wherever they may be,” said M. Lauck Walton, Executive Director of the Zeta Psi Educational Foundation. “Our partnership with HistoryIT, the leading company in its field, will enable us to preserve and digitally display the many artifacts at IHQ, and those at various chapter houses, all in one easily accessible space.”

Efforts to digitally preserve Zeta Psi’s history will commence in spring 2022. HistoryIT’s first steps include traveling to the fraternity’s headquarters in Pearl River, New York, to assess their archival holdings and conduct stakeholder interviews that will inform the foundational strategy for the project. 

“HistoryIT is honored that Zeta Psi has trusted our team with safeguarding their history and sharing it with the world. We look forward to developing a digital museum that communicates the strength and value of their brotherhood as well as how the organization has evolved over the past 175 years,” said Kristen Gwinn-Becker, PhD, Founder & CEO of HistoryIT.

For updates on HistoryIT and Zeta Psi’s partnership, follow along on social media via Facebook, Instagram, Twitter or LinkedIn. 

About HistoryIT

HistoryIT gives history a future. We offer a comprehensive set of services and software that enable any organization to transform archival materials, from whatever state they are in, into a 21st Century digital collection.
For more information, please visit historyit.com.

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History of Women in Education

It’s no secret that the education system excluded women for centuries. Consider the oldest college in the United States. Harvard, established in 1836, did not award undergraduate degrees to women until 1963. Of course, a handful of women-only institutions emerged in the nineteenth century, but very few were co-ed prior to the 1960s. (Oberlin College was the first to transition to co-ed in 1837.) Yet, women remained a minority within higher education. Indeed, it wasn’t until 1981 that 50% of undergraduate degrees obtained were held by women. Despite this resistance, hundreds of thousands of pioneering women persisted in pursuit of knowledge.

Many of the brave women who were among the first to attend colleges and universities saw their male counterparts gathering together in fraternal organizations and thought, yes, we would like that too. Women’s fraternities established themselves to create communities of empowerment and opportunity for their members within the walls of higher learning. As the number of women at universities grew, so did the number of women’s fraternities.

History of Sororities

Alpha Delta Pi became the first secret society for women in 1851. Our friends at Phi Mu became the second in 1852. Kappa Alpha Theta became the first organization established as a Greek-letter women’s fraternity in 1870, and in 1882 Gamma Phi Beta was the first group to refer to themselves as a sorority. It should be noted that most early organizations were founded by and for women who were privileged enough to attend college, meaning wealthy whites. 

Since those early days, countless sororities have developed in order to provide a supportive environment for all women — not just while in college, but for life. Simultaneously, women have continued to push boundaries and make strides toward equality. What most don’t realize is that many of those history makers benefitted from a community of sisterhood. 

Take our partners at Kappa Kappa Gamma for example. Their alumnae include Betty Robinson Schwartz, gold medalist at the first ever Olympic track event for women, and Dr. Emily Dunning Barringer, the world’s first female ambulance surgeon. 

Alpha Phi’s alumnae list includes Georgia Neese Gray Clark, the first female treasurer of the United States. Also on their roster is Ina Gittings, the first woman to ever be photographed pole vaulting and the director of Women’s Physical Education at the University of Arizona, where she introduced many women to activities they had only seen men participate in. 

Impact of Sororities

These examples list just a few of the incredible women who joined sororities during their college years and went on to pave the way for the next generation of women. Each one enjoyed the support and solidarity that their community of sisters provided. Many others, far too many to list here, have made similar contributions to women’s history and each one is meaningful, no matter how big or small. 

The core reasoning behind the formation of women’s fraternities and sororities rings true today. These organizations continue to provide a network of support and inspiration for young women as they begin their adult lives and enter their careers. They offer leadership training as well as interview prep and salary negotiation tips. Perhaps most importantly, they continue to serve as a lifelong community with a shared history.

We look forward to the opportunity to continue to preserve and share these stories. It’s an incredible gift that our work always presents new perspectives and lenses through which to study our past. 

If you’d like to learn more about preserving your legacy, drop us a line. We’d love to chat about how to save your history.

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Past Masters: Episode 4

It’s been 11 years since our Founder & CEO embarked on this wild, history saving journey. Earlier this month, Kristen took the opportunity to reflect on how we’ve grown and our plans for the future — with a special announcement about how we’re giving back. 

The post Past Masters: HistoryIT Celebrates 11 Years of Saving History appeared first on HistoryIT.

Our collaboration with the Junior League of Fort Worth (JLFW) involved HistoryIT teams digitally preserving their vast historical archive, creating detailed records and tags and building their digital museum. During the process, we unearthed the fascinating history of their community involvement, one that spans far beyond the confines of Fort Worth and includes their efforts to help thaw Cold War tensions. Many people think of the Junior League as “ladies who lunch,” but even a cursory look through the JLFW digital museum quickly reveals that these women were far too busy volunteering their time, expertise and energy to sit around having long lunches. 

First, a little history.

In 1929 ten charter members founded the Junior League of Fort Worth. For more than ninety years, while the League helped build and support numerous local efforts, its members also preserved photographs, letters, meeting minutes, scrapbooks and more. These resources document the League’s community projects, fundraisers and overall commitment to improving Fort Worth. Through their new digital museum, we are all able to better understand the efforts of the League over almost a century. 

The digital museum presents portals for photos, scrapbooks, publications, documents, fundraisers and ephemera, such as programs, brochures, tickets and flyers from JLFW community projects and fundraisers. It also features a timeline that allows users to filter by categories, such as community projects, JLFW milestones and more.

The community partnership section of their digital museum lists over 250 projects, many of them spanning several years. One such project was the Van Cliburn International Piano Competition. The more I learned about the competition and the role JLFW played in supporting it, the more I wanted to share the story with people. Good thing we have a blog where I can do just that!

Van Cliburn was a 23-year-old Texan who left the United States for the first time in spring of 1958 to compete in the International Tchaikovsky Competition, the first international music competition ever held in the Soviet Union. It was the height of the Cold War, and the judges sought the approval of Soviet Premier Nikita Kruschchev before awarding Cliburn the top prize. As the story goes, when approached, Kruschchev asked the judges, “Is he the best?” When they affirmed that he was, Kruschchev responded,“Then give him the prize.” 

Cliburn’s victory cleared the way for a new era of cultural relations between East and West. He was the first musician granted a ticker-tape parade in New York City, and quickly became a household name, an unprecedented status for an American concert pianist.

At a banquet in Fort Worth later that year, Dr. Iri Allison, the founder of the National Guild of Piano Teachers, surprised Cliburn and the other attendees by announcing his intention to offer a $10,000 first-place award for an international piano competition they would hold in Cliburn’s honor. The goals of the competition were to further cultural diplomacy and perpetuate Cliburn’s legacy of using classical music to extend across even the most sealed-off borders. 

This was a tall order for the town of Fort Worth, at the time still known as “Cowtown” and not exactly a hub for international cultural exchange. That didn’t stop the citizens of Fort Worth from diving in, though, and the first Van Cliburn International Piano Competition took place in 1962. 

Still in operation today, Van Cliburn International Piano Competition is one of very few musical events that arranges for competitors to stay with host families and has resulted in numerous lifelong friendships across borders. The most recent competition reached more than 4.6 million people in 169 countries, something which would have seemed impossible back in 1958. 

Since the beginning, JLFW volunteers have worked behind the scenes to ensure the smooth running of the event. JLFW pays the salary of the volunteer coordinator and provides volunteers who manage electrical and technical equipment, organize packets of materials for the press, produce name tags, serve as ushers and much more. You can learn more about the Van Cliburn competition and their next event in June 2022 on their website. 

It’s incredible that such a major, international event might not still be in existence if it weren’t for the charitable contributions of an unassuming organization. These are the untold stories that we work so hard to preserve — I’m just lucky enough to get a front-row seat to the history saving action. Browse the JLFW digital museum and discover archive materials related to their involvement in and support of the competition, plus so much more. 

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